Planning to make changes to your property? Here's a friendly guide to help you submit a modification request smoothly.

Before submitting your request, make sure you have enough information about your project. The goal is to have a clear and detailed plan.

Information for Specific Project Types

No matter your project, it will fall into a category called a project type. Examples of project types are exterior painting, fence, tree removal, etc.

Depending on your project type, you will need to submit different materials with your request. The exact required materials will vary depending on your association, but you can check out this article to learn more about the suggested material to submit with the most common project types.

If your association is managed by All-In-One, you can either fill out the request online or as a document.

Online

• Find the Link: This can be found in the “Links” section of your property owner account under “Online Architectural Modification Request".
• Access: Enter your address and zip code, then fill out the form.
  • When searching for your address, only type in the first three characters of the address. For example, if you live at 12 Main Drive, only type in “12 M”.

• Fill Out: Specify the details of the project and attach any additional information.
• Submit: Click the button at the bottom to submit it.

Document Version

• Find the Form: A document version of the request form may be available in the “Document” section of your property owner account. If it's not, you can reach out to our team to ask for a copy. You can also visit our office to pick up a physical copy of the form.
• Fill Out: Complete the information requested and prepare your attachments.
• Submit  There are three ways to submit the document version of the form.
  • Email: Scan and email the request, along with any additional attachments, to the email address on the document.
  • Mail: Send the request document and any additional attachments to our mailing address (5200 Dallas Hwy, Suite 200 #266 Powder Springs, GA  30127). Address the envelope to “Attn: Modifications Department”.
  • Drop Off: Drop off the document and any additional attachments at our office during office hours, or in the dropbox by our door that’s available 24/7. Our office address is 110 Evans Mill Drive, Suite 702 Dallas, GA 30157.

Within a Few Days

After submission, you will receive an automated email from our review system. If any general information is missing, you’ll receive an email requesting that information before it can be reviewed. Once all initial information is included, you’ll receive a confirmation email letting you know the project is being reviewed.

Within a Few Weeks

Property owners are expected to wait for updates within the timeframe allotted for your association. Do not proceed with any modification work until you receive a decision letter informing you that your proposed project has been approved.

If the Architectural Committee requires more information, they will send a request for specific details. This process starts the timeline over and will be on hold for 2 months to allow the information to be sent in. If not provided within that time, the request will be withdrawn, and you will need to resubmit the whole request.

Decision

You’ll receive a decision via automated email within the approval timeframe once no more information is needed. Check out our article on the architectural review process for more information on the types of decisions.

If your project has been approved, you are good to begin work, taking into account any suggestions or required conditions that may have been set forth in the approval letter.

If the project is declined, you are encouraged to resubmit with changes according to the information given by the Architectural Committee.

Beginning the Project

Once you receive approval and begin work on your project, make sure your scope of work follows what was approved. If any details in your scope of work change (such as materials, placement, color), make sure to resubmit with the updated details. For example, if a paint color is out of stock and needs to be changed to a similar but different shade, or if the plan for where your fence will be installed changes. This will help avoid any future issues and help your remain within compliance.

Most associations' governing documents require that a modification request must be submitted for any exterior changes to the lot. This often includes all aspects of the exterior property, even the backyard.

Failure to submit for an exterior change in advance can result in compliance letters and fines. In more extreme cases, especially, but not limited to, when the exterior change that wasn't submitted is against the governing documents, you may also be required to revert the property back to the state it was before the change, have the association perform remediation to reverse the exterior change and have the charges for this work applied to the property owners' account, or have other legal enforcement actions taken against your property.

Therefore, it's always best to get in the habit of submitting for any exterior change as part of your planning phase for the project. Of course, every association differs slightly with their rules, so make sure to check out your association's governing documents in your property owner account. If you have any questions about reading these documents, accessing your account, or submitting a modification request, let us know. We're here to help!

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• Be Thorough: Ensure all required information is included in your request.

• Stay Informed: Keep track of the review timeline and any additional information requests.

• Communicate Clearly: If you have any questions or need assistance, don’t hesitate to reach out to our Modifications specialists.