Planning to make changes to your property? Here's a friendly guide to help you submit a modification request smoothly.

Before submitting your request, make sure you have enough information about your project. The goal is to have a clear and detailed plan.

Information for Specific Project Types

No matter your project, it will fall into a category called a project type. Examples of project types are exterior painting, fence, tree removal, etc.

Depending on your project type, you will need to submit different materials with your request. The exact required materials will vary depending on your association, but you can check out this article to learn more about the suggested material to submit with the most common project types.

If your association is managed by All-In-One, you can either fill out the request form online or as a document.

Online Form

• Find the Link: This can be found in the “Links” section of your property owner account under “Online ARC Request Form”.
• Access Form: Enter your address and zip code, then fill out the form.
  • When searching for your address on the online form, only type in the first three characters of the address. For example, if you live at 12 Main Drive, only type in “12 M”.

• Fill out Form: Specify the details of the project and attach any additional information.
• Submit: Click the button at the bottom of the form to submit it.

Document Version

• Find the Form: A document version of the request form may be available in the “Document” section of your property owner account. If it's not, you can reach out to our team to ask for a copy. You can also visit our office to pick up a physical copy of the form.
• Fill Out the Form: Complete the information requested and prepare your attachments.
• Submit the Form: There are three ways to submit the document version of the form.
  • Email: Scan and email the request, along with any additional attachments, to the email address on the document.
  • Mail: Mail the request document and any additional attachments to our mailing address (5200 Dallas Hwy, Suite 200 #266 Powder Springs, GA  30127). Address the envelope to “Attn: Modifications Department”.
  • Drop Off: Drop off the document and any additional attachments at our office during office hours, or in the dropbox by our door that’s available 24/7. Our office address is 110 Evans Mill Drive, Suite 702 Dallas, GA 30157.

Within a Few Days

After submission, you will receive an automated email from our review system. If any general information is missing, you’ll receive an email requesting that information before it can be reviewed. Once all initial information is included, you’ll receive a confirmation email letting you know the project is being reviewed.

Within a Few Weeks

Property owners are expected to wait for updates within the timeframe allotted for your association. Do not proceed with any modification work until you receive a decision letter informing you that your proposed project has been approved.

If the Architectural Committee requires more information, they will send a request for specific details. This process starts the timeline over and will be on hold for 2 months to allow the information to be sent in. If not provided within that time, the request will be withdrawn, and you will need to resubmit the whole request.

Decision

You’ll receive a decision via automated email within the approval timeframe once no more information is needed. Check out our article on the architectural review process for more information on the types of decisions.

If your project has been approved, you are good to begin work, taking into account any suggestions or required conditions that may have been set forth in the approval letter.

If the project is declined, you are encouraged to resubmit with changes according to the information given by the Architectural Committee.

• Be Thorough: Ensure all required information is included in your request.

• Stay Informed: Keep track of the review timeline and any additional information requests.

• Communicate Clearly: If you have any questions or need assistance, don’t hesitate to reach out to our Modifications specialists.