Planning to make changes to your property? Submitting a modification request before you begin work helps ensure your project complies with your community’s rules and avoids delays, fines, or rework. This guide walks you through how to prepare, submit, and navigate the review process smoothly.

Step 1: Prepare for Your Request

Before you submit a request, gather clear and detailed information about your project. The goal is to clearly communicate what you plan to do, where it will happen, and what materials will be used.

Step 2: Identify Your Project Type

Every request is categorized by project type, such as:

  • Exterior painting
  • Fence installation
  • Tree removal
  • Driveway changes
  • Door or window replacement

Each project type requires different documentation. While exact requirements vary by association, refer to our What to Include with a Modification Request resource for guidance on common project types.

You can always confirm the exact requirements by referencing your association’s governing documents, available in the Documents section of your property owner account.

Step 3: Submit Your Modification Request

If your association is managed by All‑In‑One, you may submit your request online or via document form.

Option 1: Online Submission (Preferred Method)

  1. Find the Link
    • Log into your property owner account.
    • Navigate to Links, then find the Online Architectural Modification Request.
  2. Access the Form
    • Enter your address and 5‑digit ZIP code.
    • When entering your address, type only the first three characters.
      • Example: 12 M for 12 Main Drive
  3. Complete the Form
    • Describe the project clearly.
    • Upload required documents (photos, sketches, color samples, plans).
  4. Submit
    • Click Submit at the bottom of the form.
    • You’ll receive a confirmation email once submitted.

Option 2: Document Version Submission

  1. Find the Form
    • Look in Documents in your owner account or contact our team or visit the office for a physical copy.
  2. Complete the Form
    • Fill out all required sections.
    • Attach supporting materials.
  3. Submit the Form Using One of These Methods
    • Email: Scan and email to the address listed on the form
    • Mail: 5200 Dallas Hwy, Suite 200 #266 Powder Springs, GA 30127
      • Attn: Modifications Department
    • Drop‑Off: 110 Evans Mill Drive, Suite 702 Dallas, GA 30157
      • (During office hours or 24/7 dropbox)

What Happens After You Submit

Within a Few Days

  • You’ll receive automated confirmation from the review system.
  • If information is missing, you’ll receive a request to provide it.
  • Once complete, your request officially enters review.

During the Review Period

  • Do not begin work.
  • Your association’s review committee evaluates the request.

If more information is needed:

  • The review timeline pauses.
  • You will have 60 days to submit additional details.
  • If no response is received within 60 days, the request is withdrawn and must be resubmitted.

Decision Notification

You’ll receive an automated email indicating one of the following:

  • Approved. You may proceed according to approval conditions.
  • Denied. You may revise and resubmit with changes.

Refer to our Architectural Review Process resource for decision explanations.

After Approval: Starting Your Project

Begin work only after approval and follow the approved scope exactly.

If any detail changes, such as:

  • Materials
  • Placement
  • Color
  • Dimensions

You must submit a revised request before proceeding to avoid violations.

What If I Don’t Submit a Request?

Most governing documents require approval for any exterior change, including backyards.

Skipping the process may result in:

  • Compliance notices
  • Fines
  • Required removal or restoration
  • Association‑performed remediation charged to your account
  • Legal enforcement actions

Submitting first is always the safest and fastest approach.

FAQ: Modification Requests

Do I really need approval for small changes?

Often, yes. Many associations require approval even for minor exterior changes. When in doubt, submit or ask first.

Can I start work while waiting for approval?

No. Beginning work early can result in violations, fines, or required removal.

How long does the review process take?

Timelines vary by association but typically range from 30–60 days, as outlined in your governing document.

What happens if my request is incomplete?

The review pauses until missing information is submitted. This may delay approval.

Can contractors submit requests for me?

Contractors may provide documentation, but the property owner is responsible for submission and compliance.

What if my approved materials become unavailable?

Submit a revision request before substituting materials.

Does All‑In‑One approve requests?

No. All‑In‑One supports the process, but final decisions are made by your association’s review committee or board.