Vendors | All-In-One Community Management

Join Our Trusted Vendor Network

By creating a free profile through our vendor portal, your services will be listed and easily accessed by our Community Association Managers (CAMs).

Whether you're just getting started or ready to grow your reach, we’re here to support you in serving our mutual clients.

Powered By Gr8referrals

All In One Community Management, Inc. uses a web application (Gr8referrals) to manage our vendor directory. Our Community Association Managers (CAMs) use this tool to find service providers and obtain quotes/bids/estimates on behalf of our client associations' Board of Directors.

Upon registration, you can manage your company's profile that our team sees, including:

Company Name
Business Address
Preferred Contact Information
Description of Services
Insurance & W9 Direct Upload

Required Vendor Documents

To protect our clients, maintain financial compliance, and safeguard homeowner funds, we require all vendors providing services to submit a Form W-9 & Certificate of Insurance (COI) before any work begins or payments are processed.

These requirements apply to all service providers (e.g., landscapers, painters, contractors, pool maintenance) and are collected during onboarding or before contract approval. Reputable vendors provide these documents routinely as part of professional operations.

Here's some additional information on these documents:

Form W-9 (Request for Taxpayer Identification Number and Certification)

This IRS form provides your business name, address, and Taxpayer Identification Number (TIN, such as an EIN or SSN).

Community associations are required to report payments of $600 or more per year to non-corporate vendors via Form 1099-NEC or 1099-MISC.

Collecting a completed W-9 upfront ensures accurate tax reporting, helps avoid IRS penalties, and streamlines year-end processing.

Certificate of Insurance (COI)

This verifies that your company carries appropriate coverage, typically including:

General liability insurance
Workers' compensation (to protect your employees & prevent claims against the association)

Requiring and reviewing a current COI is a standard best practice. It transfers risk properly. If an accident, injury, or property damage occurs during your work on community property, your insurance responds first. This protects the association's reserves, avoids potential lawsuits or uncovered claims, and fulfills our board's fiduciary duty to manage community assets responsibly.