Submitting a complete modification request helps your association review and approve projects quickly and fairly. While exact requirements vary by community, this guide covers the most common project types, and the information typically needed for each.

Tip: Always review your association’s governing documents for exact requirements before submitting your request.

House & Townhouse Alterations

1. Exterior Painting

Include:

  • Paint manufacturer
  • Color name and color code for each surface (siding, trim, doors)

Example: Siding: Sherwin‑Williams 7016 “Mindful Gray”

You may also need:

  • Digital image or physical color sample.
  • Color selection from an approved color palette.
  • Sample paint applied directly to the exterior (some associations).

2. Roof Replacement

Include:

  • Manufacturer
  • Roofing material/type
  • Color

Example: GAF Timberline HDZ – Charcoal

You may also need:

  • Product brochure or website image
  • HOA‑approved roofing selection (if applicable)

3. Window Replacement

Include:

  • Contractor proposal or estimate
  • Photo or manufacturer image of the window style

Note: Frame color, grid pattern, and window style often matter for approval

4. Garage Door Replacement

Include:

  • Photo of the proposed garage door
  • Manufacturer and style (if available)

5. Driveway Expansion or Repair

For repair only:

  • Type of material being used.

For expansion or addition:

  • Sketch showing:
    • Location relative to the home and property lines
    • Dimensions of the change
  • Material to be used

6. Door Replacement

Include:

  • Photo of the proposed door
  • Door style and color

7. Deck Repair or Replacement

For repair:

  • Description of repair scope

For replacement or addition:

  • Site sketch showing:
    • Location relative to the home
    • Existing vs. proposed dimensions
  • Stain or paint details (manufacturer, color)
  • Materials used (wood, composite, railing type)

Plant & Landscape Projects

1. Tree Removal

Include:

  • Photo or sketch of tree location
  • Tree type (if known)
  • Reason for removal
  • Plan for replacement or landscaping after removal

2. Landscaping Changes

Include:

  • Description of project scope
  • Sketch showing placement relative to the home
  • List of plant types or materials

Exterior Structures & Additions

1. Fence Replacement or Installation

Include:

  • Fence material (wood, aluminum, etc.)
  • Fence style
  • Height (if required)
  • Sketch showing location in relation to:
    • Property lines
    • House
    • Tie‑in points for neighboring fences
  • Tie‑in points for neighboring fences

You may also need:

  • Written approval from neighbors
  • Selection from an approved fence design list

2. Shed

Include:

  • Photo or elevation of shed
  • Materials and color
  • Dimensions
  • Sketch showing placement on the lot

3. Pool Installation

Include:

  • Contractor plans
  • Pool dimensions
  • Site plan showing:
    • Pool location
    • Equipment placement
    • Distance from property lines
  • Screening or enclosure plans (if applicable)

Before You Submit

Your community’s exact requirements are outlined in:

  • The Declaration of Covenants (CC&Rs)
  • Architectural Guidelines or Design Standards

These can be found in the Documents section of your property owner account.

FAQ: Modification Requests

Why does the association require approval for exterior changes?

Architectural review helps maintain consistent aesthetics, protect property values, and ensure fairness across the community.

Do I need approval if I’m replacing something exactly the same?

Oftentimes no, but always check first. Some communities still require documentation to make sure nothing is changing.

Can I start my project before receiving approval?

No. Work started without approval may result in violations, fines, or required removal.

What happens if my request is incomplete?

Incomplete submissions delay approval. The review may be paused until all required materials are provided.

How long does approval usually take?

Review timelines vary by association. Typical review periods range from 30–60 days, depending on governing documents.

Can contractors submit requests for me?

Requests must be submitted by the property owner, but contractors may provide supporting documentation.

Where do I submit my modification request?

Submit through the Architectural or Modification Request form in your property owner web portal.