Planning to make exterior changes to your property? Most community associations require architectural approval before work begins. This process helps maintain a cohesive appearance, protect property values, and ensure all homeowners follow the same standards.

This guide walks you through each step of the architectural review process, explains what to expect along the way, and outlines why submitting a request first is so important.

Step 1: Submit a Modification Request

The process begins when you, as the property owner, submit a request for an architectural change, also called a modification request.

If you’re unsure how to submit a request or what materials are required, review our guide on How to Submit a Modification Request before moving forward.

Step 2: Request Review Process

Once submitted, your request moves through multiple review phases. Depending on your association (and whether it is part of a master association), there may be additional steps.

Phase 1: All‑In‑One Details Review

After submission, you’ll receive an automated confirmation email indicating that your request has been uploaded.

At this stage:

  • The request is not yet under committee review.
  • An All‑In‑One Architectural Review Specialist performs an initial check.

This review confirms required information is present. It does not evaluate design compliance.

Example: For a paint request, we verify that color names and codes are provided, but not whether colors are approved.

If anything is missing:

  • You’ll receive an email requesting additional details.
  • The request cannot proceed until the information is submitted.

If complete:

  • The request is forwarded to the Architectural Review Committee.
  • You’ll receive an email stating the request is now under review and listing the maximum review timeframe, usually 30–60 days, as defined in your governing documents.

Phase 2: Architectural Review Committee Review

The Architectural Review Committee evaluates whether the project:

  • Complies with governing documents
  • Meets design standards and aesthetic guidelines
  • Aligns with community standards

The committee must respond within the time limits specified in your Declaration of Covenants.

If more information is needed:

  • The request is placed on hold.
  • You’ll receive an automated email detailing what’s required.
  • The review timeline pauses until the information is received.

If requested information is not provided within 60-90 days, the request is withdrawn.

To continue after withdrawal, you must resubmit the entire request as a new submission.

Step 3: Decision

Once review is complete, the committee votes. A majority vote determines the final decision.

Step 4: Decision Notification

You’ll receive an automated email with one of the following outcomes:

  • Approved. Proceed as submitted.
  • Approved with Conditions. Proceed, but follow required conditions.
  • Approved with Information. Approved with guidance or reminders.
  • Grandfathered. Rare approval based on established precedent.
  • Declined. Does not comply; submission may be revised and resubmitted.

The decision email will contain specific guidance and instructions.

Appeals

If you believe a decision was incorrect or unfair, you may request an appeal.

Be sure to appeal promptly, as many associations impose strict deadlines.

Contact our team to discuss whether your association allows appeals and how to proceed.

Beginning Your Project

Once approved:

  • Begin work only after approval
  • Follow the approved scope exactly

If any project detail changes, such as:

  • Materials
  • Placement
  • Color
  • Dimensions

You must submit an updated modification request before proceeding to remain compliant.

What If I Don’t Submit a Request?

Most governing documents require approval for all exterior changes, including backyard projects.

Skipping approval can result in:

  • Compliance notices
  • Fines
  • Required removal or restoration
  • Association‑performed remediation (charged to your account)
  • Legal enforcement actions

Submitting during the planning stage is always the safest approach.

FAQ: Architectural Review Process

Why does the HOA require architectural approval?

To protect property values, ensure consistency, and prevent disputes by applying clear standards equally to all homeowners.

Can I start work while my request is under review?

No. Beginning work before approval may result in violations, fines, or required removal.

How long does architectural review take?

Timelines vary but commonly range from 30–60 days, as stated in your governing documents.

What happens if I forget to submit something?

Your request pauses until missing items are submitted. If delayed too long, the request may be withdrawn.

Does All‑In‑One approve requests?

No. All‑In‑One facilitates the process, but final decisions are made by your association’s architectural review committee.

Can a contractor submit the request for me?

Contractors may provide documents, but property owners are responsible for submitting requests and ensuring compliance.

What happens if my project is denied?

You may revise the project based on feedback and resubmit.