Whether you’re a new property owner or a long-time resident, understanding your community association’s meeting minutes is essential for staying informed about decisions that impact your neighborhood. Here’s a guide to help you learn what meeting minutes are and where to find them.

What Are Meeting Minutes?

Meeting minutes are the official written record of discussions and decisions made during community association meetings. They typically include:

  • Topics covered
  • Motions proposed
  • Votes taken
  • Actions agreed upon

Why Are They Important?

Meeting minutes ensure:

  • Transparency. All members can see what was discussed and decided.
  • Accountability. Boards and committees are held to documented decisions.
  • Continuity. They serve as a reference for future meetings and help maintain consistency.

Where Can I Find Meeting Minutes?

Not every association publishes meeting minutes, but if yours does, they are available in your property owner account.

Steps to Access Meeting Minutes

  1. Log into Your Property Owner Account.
    • If you need help logging in, check out our Login Guide.
  2. Go to “Documents”.
    • Click the Resident dropdown in the side menu.
    • Select Documents from the list.
  3. Locate the Meeting Minutes.
    • Look for files labeled “Meeting Minutes,” “Minutes,” or something similar.
    • Find the date you need.
    • Click View to open the document.

The Documents area may also include governing documents, rules, financials, newsletters, and more.

FAQ: HOA Meeting Minutes

What are meeting minutes used for?

They provide a record of decisions and discussions, ensuring transparency and serving as a reference for future actions.

Do all associations publish meeting minutes?

No. Some associations keep minutes internally. If yours does, they’ll be available in your property owner account.

Can homeowners request meeting minutes?

Yes, if your association publishes them. If you don’t see them in your portal, contact our team.

How soon are minutes available after a meeting?

Typically after board approval, which may occur at the next scheduled meeting. Timelines vary by association.

What if I can’t find the minutes in my account?

Check under Documents in the Resident menu. If they’re not there, contact our team for assistance.

Are meeting minutes the same as meeting agendas?

No. Agendas outline what will be discussed. Minutes record what actually happened.