Every community association operates under a set of legal documents that define how it functions. These aren’t just formalities; they’re the foundation for fair governance. Whether you're a board member making decisions or a resident seeking clarity, knowing what these documents are and how they work helps everyone stay informed and aligned.

If your association is managed by All-In-One, you can access your governing documents anytime through your web portal account.

Core Documents

These are the legal documents filed when your association was created. Every association should have these three.

Articles of Incorporation

Filed with the Georgia Secretary of State, this document officially establishes your association as a nonprofit corporation. It’s the legal starting point for your community’s governance.

When to check it: If you're confirming your association’s legal status or updating your registered agent, this is the document to check.

Declaration of Covenants, Conditions, and Restrictions (CC&Rs)

Often called the Declaration or Covenants, this document outlines the rules, restrictions, and financial obligations that apply to all homeowners. Think of it as your community’s constitution, the backbone of your standards.

Examples of what it covers:

  • Whether short-term rentals are allowed
  • Rules about parking commercial vehicles
  • Pet restrictions or leash requirements
  • Architectural guidelines for fences, paint colors, or additions
  • Obligation to pay assessments and what happens if they’re unpaid

When to check it: Anytime you're addressing a rule violation, reviewing a modification request, or clarifying owner responsibilities.

Bylaws

The Bylaws are your association’s operating manual. They define how the board is structured, how meetings are held, and how decisions are made.

Examples of what it covers:

  • How many board members your association should have
  • How officers are elected and what their roles are
  • Quorum requirements for meetings
  • Voting procedures for elections or amendments

When to check it: When planning an annual meeting, appointing a new board member, or confirming voting rights.

Supplementary Documents

These documents may be added after the association is formed. Not every community has them, but if yours does (or is considering adding one), it’s important to understand their purpose.

Design Standards

Created by the board or a designated committee (like an Architectural Review Committee), these provide clarity on property appearance and modifications. They cannot impose rules beyond what’s in the Declaration.

Examples of what it covers:

  • Approved paint colors or roofing materials
  • Guidelines for landscaping or mailbox styles
  • Requirements for solar panels or satellite dishes

When to check it: When reviewing architectural requests or advising homeowners on exterior changes.

Board Resolutions

These are formal decisions made by the board to clarify or implement policies. They help translate broader rules into actionable steps.

Examples of what it covers:

  • Enforcement procedures for late payments
  • Pool access rules and guest policies
  • Pet waste station maintenance schedules

When to check it: When implementing or enforcing a board-approved policy.

Other Governing Documents

Some associations, especially larger or more complex ones, may have additional documents that guide operations or clarify procedures.

Examples include:

  • Election procedures manuals
  • Committee charters
  • Amenity usage agreements

Need to Amend a Document?

If your board is considering changes to any governing document, it’s important to follow the right process. At All-In-One, we help boards navigate amendments with clarity, confidence, and legal awareness, so your community stays protected.