If you’re serving on an HOA or condo association board, or thinking about it, you’re stepping into one of the most impactful roles in your neighborhood. In many ways, it’s like joining a local government. Just as cities have mayors, councils, and departments, your association has board members, officers, and committees working together to guide the community.

But governance isn’t just about rules and meetings. It’s about leadership, stewardship, and collaboration. Let’s break down how these roles work, and how they compare to familiar government positions, to help you lead with clarity and confidence.

The Board of Directors: Leading with Purpose

Think of the Board of Directors as your community’s city council. Elected by homeowners, board members make decisions that shape daily life and long-term planning. They’re responsible for overseeing operations, setting policies, and ensuring the association’s goals reflect the best interests of everyone.

Board members are expected to uphold key principles:

  • Duty of Care and Loyalty: Like public officials, they must act in good faith and prioritize the community’s well-being.
  • Code of Ethics: Integrity and transparency are essential.
  • Business Judgment Rule: Decisions should be made with purpose and reasonable diligence.
  • Conflict of Interest Management: Potential conflicts must be disclosed and handled responsibly.

Officers: Supporting the Board’s Mission

Officers are often board members who take on specific roles, like how a mayor, city clerk, or treasurer supports a city council. These roles help the board stay organized and effective:

President

Leads meetings, sets agendas, and keeps the board informed (like a mayor guiding council sessions).

Vice President

Steps in when the president is unavailable, ensuring continuity.

Secretary

Records minutes, sends notices, and signs official documents (like a city clerk).

Treasurer

Oversees the budget, manages assessments, and prepares financial reports (like a city treasurer).

Additional Officers 

Roles may be created as needed, with clearly defined duties.

Committees: Extending the Board’s Reach

Committees function like municipal departments, parks and recreation, planning, communications, each focused on a specific area of community life. They allow the board to delegate tasks and involve more residents in shaping the neighborhood.

Here’s how committees typically operate:

  • Authority: Their scope is defined by bylaws or covenants.
  • Structure: Regular meetings and documentation are key.
  • Leadership: Often chaired by a board member.
  • Function: Committees make recommendations, not decisions.
  • Planning: Each committee should submit a plan and budget request during budget season.

These are some of the most common committees your association may include.

Architectural Control/Review (ACC/ARC)

Like a zoning board, reviews exterior changes.

Social Committee

Organizes events and fosters community spirit.

Pool Committee

Oversees pool rules and maintenance.

Newsletter/Communications

Keeps residents informed and engaged.

How We Help

At All-In-One Community Management, we see board members as our primary partners. You’re the decision-makers shaping your community’s future, and we’re here to support you every step of the way.

Whether you're navigating day-to-day operations or making strategic decisions, our team provides the tools, expertise, and encouragement you need to lead with confidence.