Understanding the stages of a compliance issue can help you navigate and resolve any violations efficiently. Here's a friendly guide to some of the different letters you may receive and how to address them.
Courtesy Compliance Notice
Purpose
This type of letter serves as a courtesy notice, informing you of the violation of community standards on your property and offering time to correct it before further action is needed.
Required Action
Follow the process outlined in the letter to correct the issue.
Official Warning Notice
Purpose
This type of letter demands prompt attention and informs you of a compliance issue on your property.
Required Action
Follow the process outlined in the letter to correct the compliance issue before it may be escalated.
First Fine Notice
Purpose
This letter enforces the first fine for the ongoing compliance issue on your property.
Required Action
Follow the process outlined in the letter to correct the compliance issue.
Since the violation had not been addressed within the specified timeframe, a fine has been applied, in accordance with the community's guidelines, until the issue is resolved. You will either need to pay the fine or apply for a fine waiver.
Second Fine Notice
Purpose
This letter enforces the final notice of fines for the ongoing compliance issue on your property. Once it has been sent, the fining process will proceed without further notices until the issue is corrected.
If the issue remains unresolved, it will be monitored monthly, and the fine will continue to be assessed until the issue is resolved. Corrected compliance issues will be recorded and closed.
Required Action
Follow the process outlined in the letter to correct the compliance issue.
Since the violation had not been addressed within the specified timeframe, a fine has been applied, and depending on your association, it may have also been escalated to a higher amount. You will either need to pay the fine or apply for a fine waiver.
Keys to Success
- Act Promptly: Address the violation as soon as you receive the courtesy notice to avoid escalation.
- Understand the Guidelines: Familiarize yourself with the community's covenants and rules to ensure compliance.
- Communicate: If you need more time or have questions, contact the community association management for assistance.
- Keep Records: Document all communications and actions taken to resolve the violation.