Receiving a compliance letter can feel stressful, but understanding the stages of the process can help you respond quickly and avoid fines. Here’s a guide to the different types of letters you may receive and what actions to take.

Courtesy Compliance Notice

Purpose

This letter serves as a friendly reminder that a violation of community standards has been observed on your property. It offers time to correct the issue before further action is taken.

Required Action

Follow the instructions in the letter to resolve the issue promptly. If you need clarification or an extension, contact the email listed in your letter as soon as possible.

Official Warning Notice

Purpose

This notice signals that the compliance issue requires immediate attention. It indicates that the violation has not been corrected and may escalate if ignored.

Required Action

Take corrective action as outlined in the letter. Contact the email listed in your letter if you need assistance or additional time.

First Fine Notice

Purpose

This letter informs you that a fine has been applied because the violation was not resolved within the specified timeframe. The fine is assessed according to your community’s guidelines.

Required Action

• Correct the compliance issue immediately.
• Pay the fine or submit a fine waiver request if you believe there are mitigating circumstances.

Second Fine Notice

Purpose

This is the final notice before ongoing fines continue without further warning. If the issue remains unresolved, fines will be assessed regularly until compliance is achieved.

Required Action

• Correct the issue as soon as possible.
• Understand that fines may increase based on your association’s policies.
• Pay the fine or request a waiver if applicable.

Important Note

Once the violation is corrected, the compliance case will be closed, and no further fines will be assessed.

FAQ: HOA Compliance Letters

Why did I receive a compliance letter?

Compliance letters are issued when a property violates community standards outlined in your association’s governing documents. Common issues include landscaping, exterior modifications, or parking violations.

Do I have to pay the fine immediately?

If you receive a fine notice, you can either pay the fine or submit a waiver request if you have valid reasons or mitigating circumstances.

Can I request more time to fix the issue?

Yes. Contact your association promptly to explain your situation and request an extension. Communication often prevents escalation.

What happens if I ignore the letters?

Ignoring compliance notices can lead to escalating fines and, in some cases, legal action. It’s always best to respond quickly.

Where can I find the rules and waiver forms?

Log into your property owner account to access governing documents and forms, including the Fee/Fine Waiver Request option.