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All-In-One Community Management, Inc. provides a wide variety of services for communities. Among the services are financial management, administrative management, property management, web site creation/maintenance, and newsletter creation.
Financial Management
Assist the client in the development and preparation of the annual operating budget.
Prepare a mailing to owners of the approved budget if requested by the Board of Directors.
Prepare and submit to client a Year-To-Date Budgeted versus Actual Income and Expense analysis on a monthly basis as a part of the monthly financial statements.
Prepare and maintain books and records necessary to produce Financial Statements.
Prepare and submit to client a monthly financial summary of all receipts and disbursements.
Receive, review and approve vendor invoices and other bills, and prepare checks for payment and subsequent mailing.
Collect all assessments as they become due and payable, and deposit all cash receipts in the Client's bank accounts, maintained at an FDIC insured banking institution.
Maintain a record of homeowners dues and receipts, and provide the client with a monthly delinquency listing. We will send monthly late notices.
Assist the client's legal counsel, as necessary, to initiate required legal action consistent with the Association's By-Laws, Covenants, Conditions and Restrictions.
Preparation of the Annual Budget. Each year the Community Manager will submit a proposed operating budget to the Board of Directors for review and approval prior to its presentation to the general membership of the Association. When preparing the budget, the Community Manager will consider the actual past operating history of the Association, trends in operating costs, and the directives of the Board in regard to services to be provided by the Association and any special projects which are planned.
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Administration Management
Assist in the enforcement of the covenants, rules and regulations, and architectural control provisions of the association.
Receive and investigate significant complaints regarding rule violations, and report all such violations to client for appropriate follow up.
Assist and advise the client in the preparation of general correspondence between residents, owners, contractors, etc. Keep a record of all client correspondence received or issued.
Assist the Client in the procurement of insurance coverage, as well as the processing of insurance claims.
Assist the client in coordinating general membership meetings, including the Annual Meeting.
Attend Board meetings and implement the decisions of the Board of Directors.
Prepare and update homeowner directory as requested by client.
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Property Management
Assist the client in a competitive bidding process for non-emergency services, and provide input in selection of contractors and in developing contract specifications.
Obtain from each contractor relevant certificates of insurance.
Direct contractors providing recurring services, and monitor specific contractor performance to ensure substantial compliance with contract specifications.
Perform regular site inspections in order to maintain a satisfactory knowledge of the condition of the property and performance of the client's contractors.
Receive service requests for repairs or maintenance of property and report trends in service requests to client.
Arrange for prompt and satisfactory response to emergency service requests.
Advise client of major problems or trends in maintenance service requests as they occur.
Handle issues which may arise on a responsive individual basis. Our office hours are 10:00 a.m. to 4:00 p.m. Monday to Friday.
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Web Site Creation And/OR Web Site Updating
We are pleased to inform you that by using a contracted web designer, we are now offering assistance to our associations to build their own interactive, personalized web sites OR have our web designer assist in updating existing web site.
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Provide overall community information with pictures.
Create a "homeowner only section" that requires secure login to access.
Post minutes, newsletters, bulletins, and other documents.
Conduct online surveys and votes.
Provide a message board for use by all members.
Post a calendar of events.
Provide key association contacts/listings.
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Newsletter Creation
We are pleased to inform you that by using a contracted web designer, we are now offering assistance to our associations to create a monthly newsletter for their community. Our contractor would receive all the articles for the newsletter, including ads, take to the printer, and then take to the post office.
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